Muzammil Rent A Car

• Registering Profiles: Fill in Name, Father's Name, CNIC, Phone, Address, and Area.
• Uploading Verification Documents:
  • Upload photos of CNIC Front, CNIC Back, and Driving Licence.
  • Save the customer's **Digital Signature** by letting them draw on the screen.
• Guarantor Detail: For rental protection, log a Guarantor's Name, Father's Name, CNIC, Address, Phone, and digital signature.
• Block Defaulter Flow: Click **Block** on a customer's row. Enter the reason (e.g. "Did not pay PKR 5,000 rent").
  • The customer will show a red **Blocked** badge. Hovering over the badge shows the block reason.
  • Safety Block: If you select this customer in the booking form, the system disables the confirm button so you cannot rent a car to them.
• Rental History: Click **History** on any customer's row to view all their past bookings, returns, and outstanding amounts.

• Add/Edit Vehicles: Under Settings -> Cars tab, insert brand/model name, registration number, year, chassis number, color, and photos.
• Multi-Package Rates: Define package rates for each vehicle:
  • Daily Rate: Standard 24-hour rate.
  • 6-Hour Rate: Rate for short rental bookings (6 hours max).
  • 12-Hour Rate: Rate for 12-hour bookings.
• Ownership Type (Self vs. Investor):
  • Mark a car as Self if it belongs to Muzammil Rent a Car.
  • Mark a car as Investor if it is owned by an external partner. Link the investor's profile, set the daily Settlement Price (the money you pay the partner daily when the car runs), and select payout frequency.
• KM Mileage and Service Limits: Enter odometer reading (KM) and set oil change interval.
• Deactivating Cars: If a car breaks down or goes for repair, click **Deactivate** to set status to *Inactive*. This hides it from the booking page dropdown to avoid double-bookings.

To rent out a car, click **+ Rent a Car** in the sidebar. Follow these steps:

1. Select Customer: Start typing name/CNIC. Click name to auto-fill. Click *+ Add as New Customer* for new profiles.
2. Select Car: Choose from available cars. Meter reading and package rates load automatically.
3. Renting Package: Choose duration unit. Click shortcuts (1 Day, 2 Days, 3 Days, 1 Week) to set expected return time. Total rent updates automatically.
4. Driver Toggle: Enable if sending a driver, and enter their name.
5. Odometer (Departure KM): Check current meter reading and save.
6. Delivery Checklist: Tick radiator water, engine oil, spare tyre, AC, toolkit, and music system.
7. Phone Video Audit via QR Code:
   • Click **Scan QR (Phone)**. Scan the QR code with your mobile camera.
   • A secure page will open. Record a walk-around video of the car and upload it. The video preview automatically links to your booking form!
8. Digital Signature: Let customer draw signature on the screen.
9. Save: Click *Confirm Order*. Invoice opens in a new tab.

When a customer brings a car back, follow the return settlement wizard:

• Open Return Modal: On the rentals list, click the green **Return** button for that car.
• Odometer & Distance: Enter **Return Meter Reading (KM)**. Driven KM is calculated automatically.
• Auto Late Return Calculations: The system automatically calculates if the car returned past its expected time:
  • It will count late hours and multiply by your hourly/daily fine config.
  • Manual Override: To waive or discount the fine, directly edit the number in the *Late Fee* field. The bill adjusts instantly.
• Return Checklist: Document dents, scratches, missing tools, toolkit, and document checks.
• Payment Settlement ("Pay Later"):
  • Enter **Amount Received** from customer.
  • Check **"Remaining balance will be paid later"** (Pay Later) if they can't pay fully now. The system releases the car but logs the debt under their profile.
• Fulfilling Pending Balances: When they pay later, click **Payment** on their row, log the amount/method, and update status to *Fulfilled*.

Pakistan e-challan integration details:

• Adding a Challan: Click **Challan** on the rental row. Enter Issue Date, Due Date, and upload the challan ticket image.
• 4-Tier Fines Setup: Save the fine structure as defined on the challan ticket:
  1. Amount A: Discounted rate (Paid within 14 days).
  2. Amount B: Standard fine (15-21 days elapsed).
  3. Amount C: Double rate (21-90 days elapsed).
  4. Amount D: Maximum penalty (after 90 days delay).
• Smart Tier Logic: When resolved, the system calculates the days passed since the issue date and **displays exactly which tier amount applies today**.
• Status Logs: Challans are tracked as *Pending* or *Paid* to keep records clean.

• Showroom Expenses: Log rent, utility bills, employee salary, and general costs.
• Vehicle Maintenance Logs: Categorize maintenance by selecting specific cars and picking tasks like *Oil Change, Tyre Upgrade, Battery, AC, Brakes, or Engine Work*.
  • Oil Change Trigger: Log the meter reading (KM) when changing oil and input the *Next Service KM* target (e.g. +5,000 KM). This syncs with dashboard alerts.
• Vehicle Profit/Loss Ledger: Use the **Vehicle Filter dropdown** at the top of the Finances page.
  • Select any specific car (e.g., Toyota Yaris - CAX-160).
  • The system will display a summary card detailing that car's *Total Income (Rent)*, *Maintenance Costs*, *Other Expenses*, *Challans Paid*, and *Net Profit*.

• Register Investors: Add profiles under the Investors tab (Name, Father's Name, CNIC, Phone).
• Assigning Cars: Edit a car in your fleet and change ownership to "Investor". Select the investor's name.
  • Set the Settlement Price (daily amount paid to the investor when the car is booked).
  • Select payout frequency (Daily, Weekly, Monthly, 15-Days).
• Logging Investor Payments:
  • Log the amount paid, payment date, and attach a **Payment Proof image** (Screenshot of Easypaisa, Bank Transfer, or a photo of paper receipt).
  • Write detailed notes to match payouts with dates and cars.

• Owner/Company Details Tab:
  • Save Company Name (Muzammil Rent A Car), Address, and Phone.
  • Draw Owner Signature: Draw your signature on the digital canvas whiteboard. This signature will print at the bottom of all generated customer invoices automatically.
• Global Shop Parameters:
  • Currency Symbol: Change show rates to PKR, Rs., etc.
  • Late return billing model: Set late charges to accrue Hourly or Daily.
  • Grace Period buffer: Buffer minutes (e.g. 30 mins) allowed past return time before charging.
  • Require Advance: Choose if the booking form requires advance payments.
• Dynamic Checklist Customizer: Customize check items (OK/Not OK checklist) for car delivery and return.